10 Best Small Business Management Software in 2025

However, if you need more than five users in QuickBooks, you’ll have to upgrade from the Plus plan to Advanced, which increases the price significantly from $99 to $235. Xero offers a cost-effective alternative for companies with inventory, providing unlimited user access with solid inventory accounting at a much lower price. Additionally, since it’s cloud-based, it’s simple to share data with employees, CPAs, or tax professionals.

• Sage 300 Construction and Real Estate (CRE) is a comprehensive accounting and project management solution built for large contractors, developers, and property managers.
• You can set up Kashoo in 60 or so seconds, and the app immediately starts to categorize your expenses and learn your business spending habits.
• Its impressive 95% automation rate means businesses can handle larger volumes of accounting entries without proportionately increasing administrative strain.
• Some can only capture receipts for expense tracking, some allow you to create and send invoices, and others have almost every feature the web-based software does.
• The best small business accounting software makes it quick and easy to manage your business finances and keep a clear record of profit and loss.
• Each pricing level adds more features and users, with the most expensive plan supporting unlimited users.

NetSuite – Best ERP Option

• At the top right-hand corner of the screen, a grid-like button with a hover-over label that read “add widget” sat.
• Notable features NetSuite’s accounting software offers include automations, domestic and global tax management tools, a comprehensive payment management solution and NetSuite product integrations.
• Our favorite features during our test of FreshBooks accounting software included its invoicing and project management tools, and the Gusto payroll integration.
• This short period of running parallel systems takes much time, but it’s important in case of major problems with the new system.
• Sage Intacct delivers AI-powered accounting and ERP capabilities that support businesses from the get-go and scale with you as your business grows.

Accounting software can improve productivity by automating time-consuming tasks, such as invoicing and tracking payments. Plus, software can help keep your books in compliance, which can save you time and money in the long run. Tabs along the top of the accounting page also gave me access to my banking activity.

CoConstruct: Best for project bidding

What I like most is how customizable it is to suit the needs of almost any business. Plus, with the Premium Accounting and Quantum Accounting plans, you can even use it to manage the books for multiple companies. FreshBooks stood out in my evaluation of project accounting, making it a top choice for service-based businesses.

How accounting software improves profitability for construction companies

• You can also track the cost of goods sold and adjust inventory for loss or shrinkage.
• Features include tools for accounting, cloud-based audit management, and collaborative tax workpapers that enhance productivity.
• If you don’t want to manually enter transactions into Wave, you can opt for the Pro plan to link an unlimited number of bank and credit card accounts for automated reconciliation.
• Bank reconciliation in the system is pretty straightforward, and you can even manage all your transactions directly from the system without having to go on your banking app.
• Its strengths in project and inventory accounting are impressive, earning it a perfect score in those categories.
• It supports multiple currencies and payment methods, including credit cards, digital wallets, and online banking.
• Some programs include inventory management, project management, time tracking and payroll tools.

Cloud-based software enables access through any device with an internet connection. This generally allows for easier collaboration with accountants and seamless integration with other business software. Desktop-based software, however, Bookkeeping for Painters can only be accessed from a single computer.

FreshBooks: Best for Sole Proprietors & Freelancers Tracking Time

She has a bachelor’s in communications from Southern New Hampshire University. Sana’s expertise best small business accounting software 2020 in lending and underwriting gives her broad insight into the business practices of the financial industry. To learn more about how we review and test financial products and services for small businesses, read about our editorial process here. Most accounting software comes with a third-party app marketplace for integrations.

Wave: Best Free for Invoices & Tracking Expenses

Pricing and the availability of free trials and scalable plans also factored into our assessments. With good customer support and a well-designed UI, Zoho Books is easy to learn and use. If you’re looking for a normal balance cheaper solution, Kashoo offers an invoice-centric plan for $0.00. Along with sending invoices, you can use the free plan to track expenses, accept online payments, and send estimates.